Worship Planning & Organization

I’ve just posted a blog entry at my blog with tips on being organized for worship service planning. Decided I’d share it with all of you as well. Hope that it can be of help!

I’ve only been leading worship for a short time, but I’ve already learned that being organized makes worship planning much easier! Some things that have worked for me that fellow worship leaders may find useful:

#1. Use dry-erase boards.

A good way to keep post-its & such from cluttering your workspace! Use it to write down song ideas for upcoming worship services & even use magnets to hold chord charts for quick review. When ideas for services other than the one being planned come to mind, this is where they can be written them down for your next planning session.

#2. Keep your sheets organized.

Keep chord & lead sheets in a filing cabinet or binder sorted alphabetically for quicker access. This can also save printing from CCLI (or other services) when you can access sheets printed for prior use.

#3. Utilize spreadsheets.

Our previous worship leader had a great system for keeping track of songs by title, hymn # (if applicable), key, dates used, & CCLI number. You can even color-code for things such as tempo, seasonal, song prospects, or to note which instrument you play on certain songs. (Be sure to make a color key though!)

#4. Make use of document templates.

Another idea I’ve inherited from our previous worship leader: Make a layout for the service or services you plan, then save as templates in Microsoft Word or OpenOffice. When planning services, you can simply open the template & enter the song or hymn titles for that worship service. Copy/paste into email for your worship team & you’re ready to go!

#5. Stackable documents trays = less clutter.

Many already use these for filing papers & such, & they are great to prevent paper clutter on your desk. You can use more or less depending on your need. I use 3-4 stackable trays in this way:

  • 1: Current week’s music on top (for both Sunday & Wednesday choir rehearsal)
  • 2: Music for future rehearsals/Sundays
  • 3: Song prospects for review
  • 4: Miscellaneous (upcoming conference/festival literature, music to purchase, etc.)

Did this help you to become more organized or give you other ideas? Share some tips of your own in the comments!

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who are we? a.

We here at Women in Worship thought it would be good to introduce ourselves to other members, readers & the like. I thought I’d go ahead & start!

I have been a Christian of nearly a year now, & I’m involved in my church’s music ministry in various ways. We hold both traditional & contemporary worship services. I currently lead our traditional service & choir. In the contemporary service (praise team & band), I bounce between singing, flute & piano/keys depending on what is needed.

God has put a desire in my heart to serve in worship ministry, especially as I grow in my relationship with Him. With my training in music, the skills I’ve honed as a musician are immensely important, & now I feel that God is teaching me what it means to be a musician in the Kingdom as I serve & worship Him in all aspects of my life!

I am extremely passionate for God — I can’t get enough of Him, & want to serve Him in any way I can. I’m still learning, but I want to live for the Almighty Redeemer who saved my life!

I love to read, write, do photography, & of course, play & write music. I’m currently starting to write songs & compose music more than I used to, whenever the opportunity allows.

A book on my list of favorites: Blue Like Jazz by Donald Miller and Darlene Zschech’s Extravagant Worship

In addition to co-maintaining & writing here at WIW, you can find me blogging here: Be Thou My Vision